Carrier Safety Risk Analysis
With this process, we will have your CVOR level 2 abstract pulled which we will examine in detail. We can identify the carrier’s risk, if any, they may face such as a pending audit, interview or other ministry intervention. At this time we will also ensure that everything on your abstract is appropriate and legitimate. At times, unknowingly, a Police officer or MTO officer may inadvertently cause a negative effect on your company’s CVOR record. If any changes are required, let us hold the MTO and Policing agencies accountable as we will attempt to rectify the inaccuracy.
Operators are required to apply for a CVOR, which now includes writing a written test. Although you may be a local carrier, you are still responsible to understand the same information as an international carrier, including International Fuel Tax Act, International Registration Plan etc. Let us help you with these requirements in order for you to be successful on the CVOR written test.
Carriers are also required to renew their CVOR certificate annually and keep the current and valid certificate in all of the CVOR vehicles they operate. There is some key information on these applications/renewals that can affect an operator’s violation rate. We can ensure all of this information is pertinent and accurate to how your company operates.
There are some very serious implications for not following proper load security in Ontario. There are commodities that require specific tie-down methods, including proper tie-downs for certain applications. We can help ensure that your company has an excellent understanding on how to properly secure and tie-down your cargo. This not only can save you money by avoiding potential fines but also ensure that you are using tie-downs properly in order to extend their life span.
Vehicle and Equipment Training
We can provide a vehicle and equipment trainer who can train your drivers on an individual or group basis. Training includes, but is not limited to, pre-trip inspection, driver training for trucks and other equipment, hours of service, proper yard safety when dealing with vehicles and rules of the road. Annual driver testing is not only strongly recommended by the MTO but it is great at ensuring your drivers are competent and comfortable behind the wheel of a commercial vehicle while displaying a company’s due diligence.
Motor Vehicle Inspection Station (MVIS)
With this process, our consultant will attend your MTO licensed facility. They will conduct a physical of the facility and of the required inspection tools, to evaluate their level of compliance with the regulation. The examination continues with an evaluation of your facility’s retention of the required documentation inspection and of your processes to administer the MVIS program. The MTO does not have an evaluation process in place to rate, score or identify trends of non-compliance regarding your performance as an MVIS. As a result, our team addressed this void, and we offer a quantified scoring of your MVIS performance utilizing a process that we have designed. At the end, our consultant will review their results and compile them into an analysis package. This will identify; trends of non-compliance, the enforcement action that the MTO may have taken, and provide solutions to assist you and your team become more compliant. MTO inspectors can attend your MVIS facility without cause and without notice.
Collision Reporting and Review
Do you have a collision reporting and review process in place? Most insurance companies require that carriers have a Collision Reporting Policy. The MTO also scores this process in a facility audit. Use the experts at DTS to help establish this process or consider having our staff review and rate any collisions that occur with your company vehicles. This ensures an unbiased, transparent process that removes the carrier from these obligations. A standardized collision form is provided to each client and all collisions are then rated with a summary, including a list of any recommendations. This ensures the carrier is compliant while assisting to mitigate any future collisions.
School Bus, Coach and Municipal Transit Buses
Operating a Bus in Ontario can be a complicated task, as many safety requirements differ from trucks and trailers. Depending on the bus being operated, there are additional preventative maintenance requirements and inspections required, as well as additional safety equipment. Don’t run the risk of operating a bus and finding out the hard way, let DTS guide you to ensure the safe and efficient operation of your bus fleet.
Facility Audit Preparation
Have you received notice of an impending audit or your violation rate has recently increased? At this stage, we can assist the carrier in preparing for an audit. This entails ensuring the carrier’s paperwork is in order, including driver and vehicle records, they are following and complying with all of the required laws and regulations in Ontario as well as following their maintenance schedule.
Hours of Service
Did you know many carriers in Ontario feel they are exempt from the Hours of Service Regulation because they are a local operator? This is a common myth and while carriers may be exempt from certain Hours of Service requirements, they are still, not only required to follow the regulation but also have records indicating a driver’s on-duty/off-duty time. Let us ensure that your company is following the minimum requirements and that you don’t find out the hard way. If a carrier receives a score below 50 percent on the Hours of Service profile during a facility audit, the carrier fails the entire audit. This can cause a conditional safety rating which may affect your business operations and increase insurance costs.
Weights and Dimensions
Ontario introduced a regulation under the Highway Traffic Act (HTA) called: Vehicle Weights and Dimensions – For Safe, Productive and Infrastructure-Friendly Vehicles (SPIF). This regulation is likely one of the more confusing and difficult regulations in the HTA. Let our experts ensure you are properly complying with this regulation and identify SPIF vehicles in your fleet in order to maximize their payload and productivity. During this process we can create an Record of Allowable Gross Weight form, which many pits require and at this time we can ensure that your vehicles Registered Gross Weight is at the correct amount. Many carriers don’t realize that their vehicles have a very specific allowable weight which can save your company money. If the truck’s registered gross weight is under what the truck weighs, you and your driver may face potential fines. If your truck’s registered gross weight is too high, you are unnecessarily paying extra money annually, when you are not even legally able to run the truck at that weight.
Transportation of Dangerous Goods
If you transport or plan on Transporting Dangerous Goods, you may be aware of all of the very strict requirements you must follow. This is one of the more complex Acts in Canada and an operator must ensure they are following every aspect in order to transport these goods safely and legally. We will identify the goods you are shipping and ensure you are complying with proper loading and handling, correct shipping documents, ensure your drivers have received proper training and are carrying a current training certificate, and verify your trucks and packaging are properly identifying the dangerous goods product. Although the act may be daunting, transporting dangerous goods can be simple and straightforward.
Let us help you understand the best course of action.
IRP and IFTA Renewals
Inter-jurisdictional operators are required to comply with the requirements of both the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA). Let us help you with these requirements. We can help ease that burden by applying, amending or submitting those documents on your behalf, allowing you to focus on your business.
Driver Certification Program (DCP)
The DCP program allows companies to train, test and assist employees with acquiring a driver's licence upgrade. This program operates under the authority of the Ministry of Transportation (MTO). The training and testing must be delivered and performed by an individual who has MTO signing authority. Let DTS assist you, to establish a DCP within your organization. Our experts with recognized authority can help you with developing your program, administer or audit your existing programs and/or complete all the required training. Ultimately helping your drivers successfully complete their commercial driver’s licence upgrades.